Event Contracts in the Age of COVID: What You Need to Know

The COVID-19 pandemic has caused major disruptions to the events industry. Many events have been postponed, cancelled, or significantly altered to adhere to public health guidelines. With the ongoing uncertainty surrounding the virus and the need for flexibility, event contracts have become more important than ever. Here`s what you need to know about event contracts during COVID-19.

Force Majeure Clauses

A force majeure clause is a common provision in event contracts that excuses the parties from performing their obligations due to unforeseeable circumstances beyond their control. The COVID-19 pandemic is a classic example of a force majeure event. However, not all force majeure clauses are created equal. Some may not explicitly cover pandemics or government action, so it`s important to review the specific language of the clause. Additionally, force majeure clauses may require notice and documentation, so be sure to understand these requirements and follow them.

Cancellation and Refund Policies

In light of the pandemic, event organizers may want to include more flexible cancellation and refund policies in their contracts. For example, rather than a strict ┬źno refunds┬╗ policy, organizers may offer partial refunds or credits towards future events. Alternatively, organizers may provide the option to reschedule the event at a later date. It`s important to clearly spell out these policies in the contract to avoid any confusion or disputes later on.

Health and Safety Protocols

In the midst of a pandemic, health and safety protocols are more important than ever. Event contracts should include provisions related to COVID-19 prevention measures, such as requiring masks, social distancing, and hand sanitizer stations. Additionally, organizers may want to consider including provisions related to cleaning and disinfecting the event space. These provisions can help protect attendees and reduce the risk of liability for organizers.

Insurance Coverage

Event organizers should review their insurance policies to understand their coverage related to COVID-19. For example, some policies may exclude coverage for pandemics or communicable diseases. In these cases, organizers may want to consider purchasing additional coverage or updating their policies to specifically include COVID-19.

Final Thoughts

As the pandemic continues to evolve, event contracts must also evolve to keep up with changing circumstances. By including provisions related to force majeure, cancellation and refund policies, health and safety protocols, and insurance coverage, event organizers can help mitigate risk and protect themselves in the event of unexpected disruptions.